Teams, workspaces, and orgs
Rooms for departments, boundaries for businesses, handoffs for everything between.
One rule sorts almost everything: an org contains related businesses; a workspace runs one private business. Departments are rooms inside a workspace, not separate silos.
People and roles
Bring people in by invite. Members see what their role allows, and nothing more: the crew literally cannot retrieve beyond a member’s visibility. Handoffs between people and crew are explicit, so “who has this now” always has an answer.
When to split into workspaces
A second workspace makes sense when the boundary is real: different staff, different customers, different systems, private economics, or a separate legal entity. Sales, Marketing, and Finance in one company are rooms. A restaurant group’s catering arm with its own team and books is a workspace.
Cascadia Hospitality Group runs Event Works, Catering, Evergreen Venues, and Rentals as separate workspaces. Each has its own members, tools, memory, and Playbook. The group coordinates them; it does not merge them.
Handoffs, not shared drawers
Work crosses businesses through governed handoffs. A handoff names what is being asked, exactly what is shared, and what is withheld; the answer comes back as an artifact, and the record shows the crossing.
Event Works asks Catering: create an allergen-safe menu for 310 guests.
Shared: guest count, dietary restrictions, event date, venue kitchen summary.
Not shared: client margin, private client notes, internal staffing.
Returned: menu summary, capacity confirmation, risk note.
Event Works never browses Catering’s raw files, and vice versa. Each business stays private; the work still flows.
What the group sees
Three directions, nothing ambient:
- Across: handoffs between workspaces, as above.
- Up: published rollups: each business reports its summary to the top, on purpose, not by exposure.
- Down: shared assets and policies copied from the group into each business.
The org handles billing, admin, the user directory, and governance. It is not a master key.
Next: Billing, plans, credits, and what never gets touched.